No. 31/2018
Office of the Principal,
Govt. HSS, Thengamam,
Phone- 04734288880,
www. Ghssthengamam.wordpress.com
email. ghssthengamam@gmail.com
Dated 16/02/2018.
TENDER NOTICE
(No. 31/2018 dt 16/02/2018)
Sealed tenders are invited from authorised dealers/distributers/persons for the supply of following items to be purchased by using the fund of Pathanamnthitta Jilla Panchayath vide the project No. 1041 and 1044 for the year 2017-18.
| Sl No |
Particulars of items |
Cost of tender forms |
| 1 |
Lap top computers 4 +3 =7 Numbers
| Parameters |
Minimum specification |
| Processor |
N=Intel Core i3- 6006U |
| Mother Board |
OEM Mother Board |
| Memory |
4 GB DDR3L SDRAM |
| Hard Disk |
500 GB, SATA 6 Gbps, 7200 RPM |
| Display |
14 inch HD 1366X768 resolution LED backlit TFT LCD screen WXGA |
| Graphics |
Intel HD graphics 520 |
| Optical drive |
8 XDVD-RW |
| Net work connectivity |
Dual band 802.11 b/g/n/ac wireless LAN, Bluetooth, gigabit, ethernet |
| Sound |
Integrated sterio speaker |
| Ports |
Interface – i/o ports (RJ 45, 2X USB3.0, 1XUSB 2.0, HDMI, VGA port for external monitor, microphone jack, head phone jack, DC jack for AC adapter) |
| Power adapter |
230 B, 50 hz AC power adapter |
| Battery |
Re chargeable 6 cell LI-ION battery pack |
| Mouse |
USB optical Scroll mouse |
| Carry case |
Back pack carry bag |
| Key board protector |
Key board protector skin for lap top |
| Operating System |
IT@School Edubuntu 14.04 pre loaded |
| Accessories and other items |
Driver CS with all drivers for it@School Edubuntu 14.04 |
| Certification |
ISO 9000 and 14000, EPEAT |
| Warranty |
Five year on site comprehensive warranty including battery and Adapter |
|
Rs. 500/- + 12% GST |
| 2
|
Projector, Screen and Mounting- 01 Number each
| Parameters |
Minimum specification |
| Native Resolution |
XGA (1024 X 768) |
| Brightness |
3300 ANSI Lumens |
| Aspect Ratio |
4:3 and 16:9 compatible |
| Input |
HDMI, VGA, Composite A/V input to connect TV output |
| Accessories |
HDMI cable 2.5 metre long, Audio and VGA cable |
| Remote control |
Remote control with battery |
| Certification |
BIS certification |
| Warranty |
Five year on site comprehensive warranty including lamp |
Projector Screen
| Parameters |
Minimum specification |
| Projector Screen |
Wall type pull down projection screen – in a rugged case with manual pull down, spring loaded mechanism for slow retraction, wrinkle free high definition white anti-glare matte finish fabric screen with back protection for light penetration, viewing angle minimum 160 deg wide (+/- 8deg left and right) , housing with powder coated finish, with all necessary mounting hardware for wall mounting |
| Size |
6 ft x 4 ft |
| Weight |
Maximum 8 kg |
| Warranty |
Five year on site |
Projector ceiling mounting kit – Supply and installation
| Parameters |
Minimum specification |
| Supply and installation of projector ceiling mounting kit including mounting hardware and accessories |
3 ft (1.5 ft length extendable up to 3 ft. )
Universal type compatible with all projector bands and modela, pole made of aluminium alloy, with mounting legs of CRCA powder coated. Capable of fixing on all type of roofing |
| HDMI cable (length 10 mtr) |
1.4 high speed HDMI cable with 24 k gold plated connectors that must be corrosion resistant, HDMI male to male connectors, non slip and non screw connectors. |
| Wall face plate for HDMI |
Wall face plate for HDMI (metal passive wall plate) with two HDMI female connectors (one fixed in front panel) . HDMI connectors are to be gold plated and with ROHS compliance. |
| Back Box |
Suitable for the above with mtg screws made of ABS plastics |
| Power cabling for Projector |
Around 15 mtrs of cable and 5 A plug top, installation using cap and casing |
| Warranty |
Five year on site comprehensive |
|
| 4 |
Wi-Fi modem and its installation – 01
|
- Specifications of the items are as per GO (Rt) No. 97/2018/Gl Edn dt 06/01/2018.
- An EMD equal to 1 % of quoted amount should be paid as Demand Draft in the name of the under signed.
- Last date of sale of Tender forms is 05/03/2018, 00 A.M.
- Last date of receipt of Tender forms is 05/03/2018, 00 P.M.
- Date and Time of opening Tenders : 05/03/2018, 00 P.M
GENERAL TERMS AND CONDITONS OF TENDER
- Every tender shall be made in English. Tender should be free from overwriting. All corrections and alterations should be duly self attested by the tenderer. The bidders shall sign and seal in all pages of the Tender Notice and Tender documents.
- Tenders forwarded through e-mail or open cover will not be entertained.
- Tenders received after the due date will not be considered.
- The Bidder should have 3 years experience in supply of items in Government
Departments. (Work order or completion certificate to be enclosed as Proof)
- The item shall require FIVE years comprehensive warranty (proof to be enclosed).
- The rates furnished by bidders shall be inclusive of statutory duties, all taxes, transportation, delivery and installation charges (taxes & Charges has to be clearly shown separately in the Bid).
- The successful bidder has to execute an agreement as per the format specified in Annexure- A.
- Once the tender has been accepted, the bidder will be liable to supply the products/execute the works to the destinations 15 days from the date of the Purchase/Work Order within the time stipulated for delivery
- The items supplied against the tender must strictly conform to the specifications as prescribed in tender. If there is any variation in the specification of the product supplied the same has to be replaced.
- The Successful bidder on award of Purchase order based on the tender, has to return a copy of the same to The Principal, Govt. HSS Thengamam duly signed and sealed as token of acceptance.
- The tender should be valid for a period of 15 days from the date of opening of tender
- By submitting the bid it is presumed that the bidder has verified the tender documents and technical specification of the items in details and has quoted the tender rate accordingly.
- The bidder should agree and give an undertaking that they will give onsite support through their local office/support centre/ arrangement in Kerala and keep it operational till the duration of warranty.
- The assurance of quality, time bound delivery, supply and installation of the products/execution of works at customer site will be the sole responsibility of the bidder and they should ensure the same.
- The Successful bidder on award of Purchase order based on the tender, has to return a copy of the same to The Principal, Govt. HSS Thengamam duly signed and sealed.
- The successful Bidder shall submit the agreement in stamp paper and within the period specified in the letter of acceptance of his tender/supply order.
- If the bidder fails to honor the Purchase/Work Order or fails to deliver the products/execution of works in time, the School will make its own arrangement for supplying the products/execution of works at the cost of the bidder. If the School incurs any loss in this account, the amount will be recovered from the bidder.
- The Principal, Govt. HSS Thengamam will be doing final inspection for product/work supplied/delivered and shall reject the material at the cost of supplier in case of quality/specification complaint. The rejected goods are to be removed from the School at the expense of supplier and materials should be replaced with in time limit as intimated by The Principal, Govt. HSS Thengamam.
- Quality Complaints: Any kind of quality complaints, if noticed, will be made good from the bidder’s bill or from any other amount due to the bidder from the School or through other means which the School thinks fit, including Revenue Recovery. It is the duty of successful bidder to prove that they have not caused any quality complaints of the product/execution of work, delivered to the School.
- The School will in no way indemnify against any eventualities arising out of low quality of products/work/service and punishments by the legal/statutory authorities due to negligence, wilful act on the part of the bidder or his representative engaged by the bidder. All such issues are to be solved by the Bidder at his own risk.
- Disputes: All disputes in this regard, if any, will be settled by Arbitration. The venue of the Arbitration will be at Pathanamthitta. The Arbitrator will be appointed by The Principal, Govt. HSS Thengamam. and the law will be Indian law and language will be in English.
- Those who have been terminated or black listed by Govt. will not be able to participate in this tender.
- Samples and specimens has to be provided as per the tender requirement wherever necessary.
- Following documents are to be presented by the successful bidder for payment after Supply: Triplicates of invoices, Acceptance, Completion and Delivery certificate has to be produced.
- The rate offered must be valid for 15 days.
- The Principal, Govt. HSS Thengamam shall make payment to successful bidder only after receiving all items. No interest is paid to bidder for belated payments.
- Delivery must be made within 15 days after getting the work order. Payment will be released only after the 100% delivery and quality confirmation, through transfer credit to the account of the Bidder.
- The Earnest Money Deposit will not bear any interest.
- All the provisions of Kerala Store Purchase Manual is applicable to this tender.
- The Principal, Govt. HSS Thengamam reserve the right to accept or reject the tender/tenders without assigning any reason thereof.
PRINCIPAL
ANNEXURE A
AGREEMENT
Articles of agreement executed on this the …..day of … ….Two Thousand and Eighteen ( – -2018) between the Principal, Govt. Higher Secondary School, Thengamam (Hereafter referred to as the PRINCIPAL) of the one part and …… ……………………..………………………. (Name and address of the tenderer), (hereinafter referred to as the bounden) of the other part.
WHEREAS in response to the Notification No. 31/2018 dated 16.02.2018 the bounden has submitted to the PRINCIPAL a tender for supplying Seven Laptops, One projector, Screen, Mounting kit and mounting and wi-fi modem and installation as specified therein subject to the terms and conditions contained in the said tender.
WHEREAS the bounden has also deposited with the Principal a sum of Rs. ………as earnest money for execution of an agreement undertaking the due fulfillment of the contract in case his tender is accepted by the Principal.
NOW THESE PRESENTS WITNESS and it is hereby mutually agreed as follows:-
- In case the tender submitted by the bounden is accepted by the Principal and the contract for supplying a Bolero type van is awarded to the bounden, the bounden shall within 2 days of acceptance of his tender execute an agreement with the Principal incorporating all the terms and conditions under which the Principal accepts his tender.
- In case the bounden fails to execute the agreement as aforesaid incorporating the terms and conditions governing the contract, the Principal shall have power and authority to recover from the bounden any loss or damage caused to the Principal by such breach as may be determined by the Principal by appropriating the earnest money deposited by the bounden and if the earnest money is found to be inadequate the deficit amount may be recovered from the bounden and his properties movable and immovable in the manner hereinafter contained.
- All sums found due to the Principal under or by virtue of this agreement shall be recoverable from the bounden and his properties movable and immovable under the provisions of the Revenue Recovery Act for the time being in force as though such sums are arrears of land revenue and in such other manner as the Principal may deem fit. In witness whereof Sri Asharaf. M, Principal, for and on behalf of the Principal and ….………………………………. the bounden have hereinto set their hands the day and year shown against their respective signatures.
Signed by Sri. Asharaf. M, …………… ……………………….Date …………………
In the presence of witnesses:
- Signed by Sri. …………………………. …………
- Signed by Sri ………………
- Signed by Sri. …………… ………………………………Date …………………
In the presence of witnesses:
- Signed by Sri. …………………………. …………
- Signed by Sri ………………
GOVT. HIGHER SECONDARY SCHOOL, THENGAMAM 